Medical Store Billing: Batch, Expiry aur GST

Medical store ki billing normal dukaan se zyada mushkil hai. Har strip ka batch number aur expiry date hoti hai, prices MRP ke roop mein chhapi hoti hain, kai dawaiyan loose units mein bikti hain, aur expired stock time par distributor ko lautana hota hai. Is guide mein samjhiye medical store billing aise kaise set karein ki counter fast rahe aur stock control mein rahe.

Pharmacy billing alag kyun hai

General store ek packet bechkar khatam. Pharmacy ko har item ke liye zyada track karna hota hai:

Yeh sab haath se karne par counter slow hota hai aur galtiyan hoti hain. Pharmacy ke liye bana billing software yeh details purchase ke time ek baar leta hai aur sale mein apne-aap use karta hai.

Purchase ke time batch aur expiry daalein

Sabse saaf tareeka hai ki batch details maal aane par daalein, bechte waqt nahi. Distributor ka purchase bill record karte time:

1. Har item ka batch number, expiry date, MRP aur purchase rate daalein.
2. Pack size daalein, jaise strip mein 10 tablet ya 100 ml ki 1 bottle.
3. MRP par discount dete hain, to selling rate ya discount set karein.

Uske baad jab aap item bechte hain, software available batches dikhata hai aur sabse pehle expire hone wala batch choose karta hai (FEFO: first expiry, first out). Sirf isse expiry loss kaafi kam ho jaata hai.

Loose tablets ki sahi billing

Customers aksar strip ka hissa kharidte hain. Agar software ko pack size pata hai, to aap 10 tablet ki strip mein se 4 bill kar sakte hain, aur price strip MRP ka 4/10 niklega. Stock 0.4 strip ghatega. Mahine ke end mein stock report shelf se match karegi.

Dawaon par GST

22 September 2025 ke rate changes ke baad zyada-tar dawaon par 5% GST hai, kuch life-saving drugs exempt hain, aur kuch doosre healthcare items par alag rates hain. Pack par chhapa MRP GST samet hota hai, isliye bill ko MRP se taxable value ulta nikaalni chahiye.

Example: ₹105 MRP wali dawa par 5% GST ho, to taxable value ₹100 aur GST ₹5 hoga. Billing software har line par yeh calculation kare. Current rate hamesha HSN code (zyada-tar dawaon ke liye chapter 30) se check karein.

Expiry management: har mahine ka routine

1. Har mahine ki 1 tareekh ko "90 din mein expire" report nikaalein.
2. Jaldi expire hone wala stock shelf ke aage rakhein aur pehle bechein.
3. Jo time par nahi bikega, uske return ya replacement ke liye distributor se baat karein. Zyada-tar distributors expiry se pehle tay window mein hi return lete hain.
4. Return ko software mein purchase return (debit note) ki tarah record karein, taaki stock aur accounts dono update hon.
5. Poora expired stock rules ke hisaab se nasht karein aur stock write-off record karein.

Yeh routine follow karne wali pharmacies kuch hi mahinon mein expiry loss kaafi ghata leti hain.

Prescription aur customer records

Jin dawaon ke liye prescription zaroori hai, unke bill ke saath doctor ka naam aur prescription date rakhein. Customer ka mobile number save karna bhi faydemand hai: har mahine dawa lene wale patients ko refill ka time yaad dilaya ja sakta hai, jisse bharosa aur repeat sales dono badhte hain.

Purchase returns aur distributor credit

Pharmacy kai distributors se maal leti hai aur returns baar-baar hote hain. Har distributor ki alag return list rakhein. Stock lautate time batch numbers aur quantity ke saath debit note record karein. Jab distributor credit note de, to use apne debit note se match karein. Jo return match nahi hua, woh paise ka nuksaan hai.

Margin aur discount set karna

Kai pharmacies regular customers ko MRP par 5% se 15% discount deti hain. Software mein har bill par margin dikhna chahiye, sirf selling price nahi, taaki pata chale ki kam margin wale item par bada discount loss to nahi kara raha. Har category (branded medicines, generics, surgical items, FMCG) ke liye default discount set karein aur staff ko sirf ek limit tak badalne dein. Generics mein aam taur par margin zyada hota hai.

Rush hours mein counter speed

• Jin packs par barcode hai, wahan barcode scanning use karein.
• Dawa ko brand ya salt naam ke pehle kuch letters se search karein.
• Sabse zyada bikne wale items quick buttons par rakhein.
• 3 inch thermal printer par print karein, jo fast hai aur saare zaroori fields chhaap deta hai.
• Batch haath se chunne ki jagah software ko apne-aap chunne dein.

Nursing homes aur clinics ko supply

Kai medical stores paas ke nursing homes aur clinics ko bhi dawaiyan supply karte hain, aksar credit par. In customers ke liye alag account rakhein, har supply ka bill banayein, aur mahine ke end mein statement bhejein. Agar clinic GST registered hai, to bill par uska GSTIN zaroor daalein, taaki use input tax credit mil sake. Payment ke din tay karein aur credit limit rakhein, kyunki bade institutional dues lambe time tak atke reh sakte hain.

Pharmacy ki daily closing

1. Drawer ka cash, cash sales report se match karein.
2. UPI aur card totals bank ya payment app se match karein.
3. Regular customer ya nursing home ke har credit bill ko unke account mein check karein.
4. Din mein khatam hue items kal ke purchase order mein jodein.
5. Data backup lein ya cloud sync check karein.

Gaddibook mein pharmacy billing

Gaddibook purchase ke time batch, expiry, MRP aur pack size record karta hai aur sale mein use karta hai, FEFO batch selection, loose-unit billing aur expiry reports ke saath. GST MRP se ulta nikaala jaata hai aur purchase returns distributor-wise track hote hain. Zyada jaanein hamare pharmacy billing software page par, invoice basics GST invoice kaise banayein mein, aur stock reports ke liye inventory management software।

FAQ

Medical store ke liye kaunsa billing software achha hai?

Aisa chunein jo batch aur expiry track kare, loose units handle kare, MRP se GST nikaale aur purchase returns sambhaale. Decide karne se pehle ek hafte ki asli purchases ke saath try karein.

Dawaon par GST rate kya hai?

September 2025 ke changes ke baad zyada-tar dawaon par 5% hai, kuch life-saving drugs exempt hain. Specific HSN code ka rate hamesha check karein.

Billing software mein expired dawaiyan kaise handle karein?

Regular expiry report nikaalein, jaldi expire hone wala stock debit note se distributor ko lautayein, aur expired stock write off karein.

Kya loose tablets bill kar sakte hain?

Haan. Pack size set ho, to software per-tablet price nikaalta hai aur strip ka sahi hissa stock se ghatata hai.

Kya bill par drug licence number chahiye?

Pharmacies aam taur par bill par drug licence number chhaapti hain, aur state rules iski maang kar sakte hain. Apne state ke drug control department se confirm karein.